Enterprise Construction
WINRATE
A multi-agent system that automates the entire RFP response process—from requirement extraction to proposal generation to compliance review.
Industry
Construction
Timeline
8 weeks
Key Metric
85%
Result
Faster RFP Response
The Challenge: Manual RFP Hell
The client was spending 3-4 days on every RFP response. Their team of estimators and proposal writers were drowning in repetitive work—pulling past project data, researching competitor pricing, writing boilerplate sections, and cross-checking compliance requirements.
They were winning less than 15% of bids, not because their proposals were bad, but because they couldn't respond fast enough. By the time they finished one proposal, three more had come in.
The existing process involved 6 different spreadsheets, 3 different document repositories, and zero automation. Every proposal was built from scratch.
The Solution: Coordinated AI Agents
We built WINRATE—a system of specialized AI agents that work together to handle the entire RFP lifecycle. Each agent owns a specific capability and coordinates with others through a central orchestration layer.
Requirement Extraction Agent: Parses RFP documents, identifies requirements, and creates structured checklists
Research Agent: Searches past proposals, project databases, and competitive intelligence
Writing Agent: Generates proposal sections based on requirements and research
Compliance Agent: Reviews drafts against requirements and flags missing items
Pricing Agent: Pulls historical pricing data and suggests competitive bids
The Results
RFP Response Time
Win Rate
Proposals Submitted
Beyond the Numbers
- ✓Estimators now focus on high-value strategic decisions instead of data gathering
- ✓Consistent proposal quality across all submissions
- ✓Real-time visibility into proposal pipeline and bottlenecks
“We went from dreading RFPs to actively seeking them out. The system paid for itself in the first month.”
Director of Preconstruction
Enterprise Construction Firm
Tech Stack
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