Florida Real Estate
Airport
AI-powered transaction coordination system that extracts data from documents, calculates statutory deadlines, and coordinates multi-party workflows with complete audit trails for broker compliance.
Industry
Real Estate
Timeline
10 weeks
Key Metric
80%
Result
Admin Time Reduced
The Challenge: Administrative Overload in Real Estate
Florida real estate agents spend 10-15 hours per transaction on pure administration: data entry from contracts, tracking 15+ statutory deadlines across multiple spreadsheets, and coordinating document flow between 8-12 parties. With 500+ documents per year across dozens of active transactions, the administrative burden was crushing.
The consequences were significant: compliance risk from missed Florida statutory deadlines creating liability exposure, top-producing agents drowning in paperwork instead of closing deals, and traditional Transaction Coordinators charging $350-500 per transaction.
Critical information was scattered across PDFs, emails, and manual spreadsheets. Agents needed to automate the administrative burden while ensuring 100% Florida regulatory compliance.
The Solution: Multi-Agent Transaction Intelligence
Airport is an intelligent transaction management system that extracts data from documents, calculates statutory deadlines, and coordinates multi-party workflows, all with complete audit trails for broker compliance.
Document Agent: Claude Vision API extracts parties, dates, contingencies, and property details with 95%+ accuracy. Low-confidence extractions flagged for human review
Deadline Agent: Automatically calculates 15+ Florida statutory deadlines including F.S. 689.25, F.S. 718.503, F.S. 720.401, TRID timelines, and lead-based paint requirements
Checklist Agent: Tracks document requirements by transaction type with real-time completion status
Communication Agent: Drafts professional status updates for agent review
Compliance Audit Trail: Every action logged with timestamp, user, and organization context. Export-ready for broker reviews
The Results
Admin Time Per Transaction
Cost Per Transaction
Deadline Tracking
Beyond the Numbers
- ✓Zero missed deadlines with automatic calculation and reminder system
- ✓Agent time redirected from paperwork to client relationship building
- ✓Complete audit trail satisfies broker compliance requirements
- ✓Handle 3x transaction volume without additional administrative staff
- ✓24/7 availability vs. business-hours-only traditional TC services
“Instead of juggling spreadsheets and chasing deadlines, I get a prioritized dashboard with everything extracted and organized. The system caught a disclosure deadline I would have missed. It paid for itself on day one.”
Stiles McDonald
SVN McDonald Group
Tech Stack
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